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Organise Your Own Fundraising Event

Never organised a fundraising event or activity before? Here’s a few tips to make it run smoothly!

Decide What You Are Going To Do

If you haven’t quite decided what to do, take a look at our A-Z of fundraising page for lots of fundraising ideas from the traditional to the bizarre!

Let LATCH Know 

Contact LATCH and we can send you an official fundraising pack which includes a letter of acknowledgement, official sponsorship forms and Gift Aid form. Upon request, we can also provide collection boxes and a range of promotional items.

Do Things Safely and Sensibly

If you are going to embark on an activity that involves an element of danger, always make sure that appropriate insurance is in place (this would usually be included in professionally organised events such as skydiving but it's always best to check).

If you are organising an event that involves the public, always get public liability insurance or check that the venue is covered.

It is always useful to do a risk assessment before any fundraising event/activity. Think about the effect of bad weather, first aid arrangements, allergies and illnesses of participants. Also think about general health and safety issues involved in your event.

LATCH cannot be held responsible for any external fundraising activities.

Child Protection

The following guidelines must be followed to ensure that any children involved in fundraising activities are kept safe.

Fundraisers Under Sixteen Years of Age

All fundraisers under sixteen years of age must have permission from their parents or legal guardians. Children are not allowed to collect money in public places or door to door. Even when asking for sponsorship and collecting sponsorship money, they must be accompanied by an adult.


If you are going to take photographs of anyone under the age eighteen, always seek permission from parents or guardians first. Always explain how the pictures will be used e.g. on a website, newsletters, publicity brochures or for the press.

Publicise Your Event

Let your local media know by sending out a press release. In a press release always make sure you state what, why, who, where and when.

There are lots of local online event listing sites available too including the LATCH website and social media channels. Don't hesitate to get in touch with us if you need a hand or if you have anything to share.

If you are organising an event, you may want to print tickets so you can sell them in advance (this helps to get an idea of numbers and forces people to commit!)

You may also want to tell your Facebook friends/Twitter followers about your fundraising event or activity.


Collecting and Sending LATCH your Fundraising Money

If you are completing a sponsored activity, consider signing up to online sites Virgin Money Giving or JustGiving. All sponsorship monies are then paid directly to LATCH. If not, then it is best to collect sponsorship money as soon as possible whilst it is fresh in people’s minds.

Send us a cheque made out to LATCH through the post. Please do not send cash through the post.

Or come and see us either at our offices at the Children’s Hospital for Wales or one of our local branches

If you can, please include a note telling us a little bit about your event and send us some photographs to use for promotional material either on our website, social media channels or our monthly e-Newsletter. We would love to hear from you.

Once we have received your fundraising money, we will send you a Thank You letter and a certificate for children (or for any fundraiser who requests one!).


Keep Up-to-Date

Newsletter Signup

LATCH produces a monthly e-Newsletter which contains exciting updates on our work supporting children and their families across Wales. If you would like to receive the new LATCH e-Newsletter directly into your mailbox, simply click the sign-up button!